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Executive Assistant to CEO & Chairman

The hiring company is a mid-sized Private Equity firm specialized in financial service and real estate development located in Manhattan. They are seeking an experienced and trustworthy Executive Assistant to support CEO on a broad range of responsibilities including handling of daily operational workload, communicating with high-profile internal and external business executives and stakeholders. The ideal candidate should be highly organized, prioritized and detail-oriented, and be able to maintain professional work ethics on the highest level of confidentiality at all times. This role requires considerable initiative, judgment, and discretion in completing assignments. As the role is a representative of the CEO and the firm, he/she must be extremely professional, polished, and poised with impeccable character and a steadfast ability to manage chaos should it arise during high-pressure situations.

This is a great opportunity to join a passionate team in a fast-growing company.

Responsibilities

  • Perform a range of operational support activities for the company including filing reports, sending memos and messages to internal and external parties
  • Provide a basic to high level of administrative support functions for the CEO including basic office administrative function, emails sorting, Phone calls screening, Expense report processing, Travel coordination, Meeting arrangement, Calendar reminder and follow-up, representing CEO in particular meetings/events
  • Handle personal travel/matter for CEO and the executives 
  • Provide back-up support to other administrative positions

Qualifications

  • Minimum 3 years of experience in supporting C-level executives 
  • BA or BS required
  • Strong communication skills (written and verbal) in English and Mandarin (a must)
  • Experience in Investment industry or financial services preferred
  • Advanced Microsoft Office skills including Outlook, Word, Excel, and PowerPoint
  • Highest degree of integrity, ethical and professional standards
  • Flexible and willing to adapt to dynamic office environment and constant-changing schedules of executives
  • Resourceful and proactive in completing certain tasks without much direction or instructions, as well as being comfortable to work under pressure
  • Independent but also a good team player
  • Authorized to work in the U.S. with no limitations
  • A valid driver's license required
  • Security check will be performed

Probation Period: 2 months

Sponsorship is not provided. Medical Benefit will be negotiable after probation period. Salary and benefit will be negotiated based on the performance

 

一家成立于纽约本土的金融地产集团公司现寻找董事长行政助理一名。该公司目前全球范围内业务迅速扩张中。

岗位职责

  • 邮件电话及短信的处理,行政公文,会议纪要,工作报告的起草和报送
  • 协助公司部门内部及外部的协调工作
  • 协助董事长推进公司企业文化的建设工作
  • 安排管理董事长的活动日程安排和要事提醒,包括订票,订房,订餐等
  • 负责重要来宾的接待,对外公共关系的协调,协助处理相关的商务接待工作

任职资格

  • 大学以上学历,有至少3年总裁级以上助理相关工作经验者优先考虑
  • 有很强的沟通表达能力及服务意识,擅长快速处理多项工作,风格利落
  • 工作有条理,办事严谨随时待命,吃苦耐劳,对工作认真踏实、细心负责
  •  熟悉公文写作格式,具备基本商务信函写作能力,及快速完整的文字撰写能力
  • 中英文读写极其流利
  • 会驾驶,精力充沛
  • 薪资福利面议
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