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Assistant to Vice President

The No.1Foreign Biopharmaceutical Company in China is looking for an Assistant to Vice President to join their Shanghai office.

PositionAssistant to Vice President, BU GM to CVM & CNS 

Direct Report: BU GM, Vice President (largest BU in China region, with the size of 1.5Billion USD annually and headcount of 2000+)

Location: Shanghai, China

Responsibilities:

  • Has full accountability to provide administrative support to BU GM
    • Arrange daily calendar by coordinating appointments, meetings and travel plans
    • Plan annual/quarterly calendar to align with company/BG strategy and initiatives
    • Provide administrative support for meetings including coordination, agenda development and distribution, prepare meeting materials and meeting notes preparation and distribution
    • Handle full spectrum of travel arrangements, including research/book flights, hotels and ground transportation; passport and visa documents, expense claim
    • Provide English/Chinese translation for both internal and external meetings and materials as needed
  • Maximize both internal and external resources to optimize BG operation, in terms of:
    • Be responsible for bi-weekly BG LT team con-call and relevant LT meetings/activities coordination and agenda maintenance
    • Act as BG key contact person, cooperate with BG Sales Leads and other functional leaders to facilitate the daily operation and effective communication
    • Keep and maintain an orderly filing system
    • Oversee maintenance of high-quality intranet and Sharepoint sites
  • Be responsible of (or lead wherever necessary) BG events/initiatives, including but not exclusive of POA, quarterly LT plus meetings and RM/DM/Assistant forums
  • Assist BU GM/LT to drive business growth, strategy and innovation, as well as the cultivation of BG culture and team cohesiveness
  • Keep alignment with compliance policy from all aspects

Qualifications:

  • 3+ years of working experience preferred
  • Bachelor's degree or advanced degree; overseas education/working experience preferred
  • Excellent communication skills in English
  • Relevant administrative experience in multinational companies preferred
  • Good computer skills (Excel, Word, Power-point, Outlook)

Competencies:

  • Ability to work in teams
  • A quick learner
  • Detail-oriented and result-oriented
  • Ability to work under pressure and think from others’ perspective
  • Highly organized
  • Self-motivated
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