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Personal/Design Assistant to CEO

A fashion and design education start-up company in Manhattan is looking for a Personal/Design Assistant to CEO. The ideal candidate should be proficient in design tools (i.e. Illustrator, InDesign, Photoshop) and offices suites(e.g. Excel, Word, and Keynotes). Fluent in English and Mandarin is a must for this position.

Job responsibilities

Administrative 

  • Provide administrative/secretarial support, including transcribing/typing of all letters, memos, reports, minutes, etc.; processes incoming and outgoing mail, routing appropriately, recording and following up as required
  • Oversee heavy calendar management and schedule in Outlook
  • Organize extensive international and domestic travel arrangements
  • Arrange lunches and dinners with high profile Executives
  • Process multiple expenses reports in an accurate and timely manner
  • Provide detailed travel itineraries, prepare all travel documentations. Must have experience in business travel with executives
  • Plan and create team building events (off site meetings, dinners etc)
  • Translate documents between Mandarin and English in a fast and accurate manner
  • Prepare materials for executive meetings
  • Take on additional projects and duties as needed

Creative 

  • Create Keynote presentations for CEO (and team)
  • Research new contacts/partners for CEO before meetings
  • Research new business models and areas of business
  • Work on team building events

Qualifications

  • Bilingual in Mandarin and English is required
  • Bachelor’s degree or advanced degree preferred
  • Previous experience in a similar position preferred
  • Proficient in MS Office suite with expertise in Microsoft Software (Word, Keynotes, and Excel)
  • Proficient in design tools (Illustrator, Indesign, and Photoshop)
  • Detail-oriented and comfortable working in a fast-paced office environment
  • Superior time management skills

 

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