Assistant to Vice-President

Pfizer Inc. is an American pharmaceutical corporation headquartered in New York City, with its research headquarters in Groton, Connecticut.

Pfizer is considered one of the world's largest pharmaceutical companies. It is listed on the New York Stock Exchange, and its shares have been a component of the Dow Jones Industrial Average since 2004.

The company develops and produces medicines and vaccines for a wide range of medical disciplines, including immunology, oncology, cardiology, diabetology/endocrinology, and neurology. 

Job Responsibilities

• Has full accountability to provide administrative support to BU GM
• Arrange daily calendar by coordinating appointments, meetings and travel plans
• Plan annual/quarterly calendar to align with company/BG strategy and initiatives
• Provide administrative support for meetings including coordination, agenda development and distribution, prepare meeting materials and meeting notes preparation and distribution
• Handle full spectrum of travel arrangements, including research/book flights, hotels and ground transportation; passport and visa documents, expense claim
• Provide English/Chinese translation for both internal and external meetings and materials wherever necessary
• Maximize both internal and external resources to optimize BG operation, in terms of:
• Be responsible for bi-weekly BG LT team con-call and relevant LT meetings/activities coordination and agenda maintenance
• Act as BG key contact person, cooperate with BG Sales Leads and other functional leaders to facilitate the daily operation and effective communication
• Keep and maintain an orderly filing system
• Oversee maintenance of high quality intranet and Sharepoint sites 
• Be responsible of (or lead wherever necessary) BG events/initiatives, including but not exclusive of POA, quarterly LT plus meetings and RM/DM/Assistant forums
• Assist BU GM/LT to drive business growth, strategy and innovation, as well as the cultivation of BG culture and team cohesiveness
• Keep alignment with compliance policy from all aspects

Requirements

• 22-30 years old preferred, 3 years or more working experience preferred
• Bachelor and above, master preferred, overseas educational background highly preferred
• English major preferred, English above 6 CET or similar certificate (TOEFL/ IELTS)
• Relevant administrative experience in multinational companies preferred 
• Good computer skills (Excel, Word, Power-point, Outlook)
• Excellent team work spirit
• Good learning agility and result-oriented style 
• High potential for continual improvement
• Ability to work under pressure and think from others’ perspective
• Excellent communicator, strong interpersonal skills and power of impact
• Excellent planning, prioritization and organizing skills
• Great sense of accountability and self-motivation
• Steady personality and working style